Supplier Data
Validation

Supplier data validation for growing businesses

Supplier data you can trust. Every time.

Receive supplier data, apply your custom validation rules and send a clear report back with exactly what needs to change. A fully automated workflow.

Built for teams that receive supplier data every day
Procurement Spend less time chasing supplier corrections.
Operations Reduce repetitive manual checks.
Data / IT Define rules once and reuse them.
ERP / PIM teams Stop invalid data before import.
Custom validation rules Automatic result overview Clear supplier correction report

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Prova la demo See the validation flow
Example supplier data workflow Complete workflow runs automatically
01
Receive supplier data by emaile.g. Excel file
02
Check with custom rulesEvery column is validated
03
Create the reportResults are easy to understand
04
Send automatic feedbackSupplier sees what to change

01 / Custom validation rules

Set the rules for every supplier data column.

Create reusable rules for different supplier data types, including Excel, CSV, JSON and XML. Choose which fields are required, which formats are valid and how serious each issue is.

1

Required fields

Make sure important supplier data is never missing.

2

Formats and values

Check dates, codes, numbers and allowed values.

3

Clear issue levels

Mark a problem as an error, warning or info message.

Validation rules 3 active rules
Column Rule Level
VAT number Required and valid format Error
Country code Use ISO 2-letter code Warning
Product category Match the category list Info
Validation result Supplier master.xlsx
!
InvalidChecked against 12 rules
2Errors
1Warnings
3Info

4 rows need attention before the data can be imported.

02 / Validation result

See the result at a glance.

After each supplier Excel file is checked, your team immediately sees whether the data is valid or invalid and what needs attention.

  • A clear valid or invalid status for every file
  • Separate counts for errors, warnings and info
  • A direct path to the detailed supplier report

03 / Detailed supplier report

Show suppliers exactly what to change.

The detailed report names the column, shows the received value and explains the correction in simple language. Suppliers know what to fix before sending the Excel file again.

Prova la demo
Detailed report Northstar GmbH Supplier master.xlsx
Invalid
Error
VAT numberDE12345

VAT number has 5 digits; 9 digits are required.

Use a valid VAT number.
Warning
Country codeGermany

Use the ISO country code instead of the country name.

Replace with DE.
Info
Product categoryHardware

Value accepted after normalisation.

No change needed.

Simple for your team and your suppliers

From supplier email to clean, usable data.

Set up the workflow in minutes. From the supplier's email to the validation result and feedback report, every step runs automatically while suppliers keep using the process they already know.

01

Receive supplier data automatically

Suppliers attach the Excel file they already use and send it by email. No new supplier account, portal or training is required.

02

Set your custom rules

Define the fields, formats and business checks that matter to your business, then adjust them whenever your requirements change.

03

Validate every submission

Your approved rules run automatically to identify missing, inconsistent or incorrectly formatted information.

04

Send feedback automatically

Return an easy-to-understand report with the errors, explanations and next steps needed for a correct resubmission.

04 / Frequently asked questions

Questions about supplier data validation.

Find quick answers about supplier files, custom rules, correction reports and the interactive demo.

What supplier data formats can be validated?

The workflow supports supplier data in Excel, CSV, JSON, XML and similar structured formats.

Can I validate supplier Excel files by email?

Yes. The example workflow starts when a supplier sends an Excel file by email, then applies your custom validation rules and prepares clear feedback.

How do custom supplier validation rules work?

You define required fields, valid formats, allowed values and the severity of each issue. The same rules can then be reused for every supplier submission.

What happens when supplier data is invalid?

The validation result shows whether the file is valid or invalid and counts errors, warnings and info messages. A detailed report explains what the supplier needs to change.

Do suppliers need a new portal or account?

No. The interactive demo follows the process suppliers already use, such as sending a file by email. No new supplier portal or account is required.

Is the supplier data validation software available now?

The interactive demo is available now. Try it with sample supplier data to explore the workflow.

Start with the process you have

Make supplier data quality simple to manage.

See how your team can validate supplier Excel files by email, create practical custom rules and send suppliers clear correction reports.

Prova la demo